We respect your privacy and are determined to protect your personal data. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how the data protection law protects you.
your2050 Software Limited (“your2050”, “we”, “us” or “our”) is committed to protecting and respecting your privacy.
This Policy, together with a) our User Terms and b) our Cookie Policy (each as described in OTHER TERMS WHICH APPLY TO YOU below), sets out the basis on which we will process your personal information. You should read it carefully.
Where we refer to the “your2050 Platform” in this Policy, we mean our online platform for independent communication and collaboration; allowing users to share and debate new ideas which can be found at your2050.
The your2050 Platform may, depending on the circumstances, mean:
your2050 is the trading name for your2050 Software Limited, a company registered in England and Wales under company number 11327975 and has its registered office at 1 The Green, Richmond, United Kingdom, TW9 1PL.
To contact us, please email report@your2050.org
Unless we say otherwise, this Policy applies to all users of the your2050 Platform, including:
This Policy refers to the following additional terms, which also apply to your use of the your2050 Platform:
As a Private Community User, your right to use your Private Community is subject to and conditional upon your Private Community Subscriber having purchased the relevant your2050 subscription and being in compliance with our “Private Community Terms”.
Where we refer to “your Private Community Subscriber”, we mean the organisation or third party that has entered into our Private Community Terms on your behalf.
Both Public Communities and your Private Community are intended to be anonymous areas for users to communicate, collaborate and debate.
In order to ensure that they remain anonymous, you must not include personal information (whether relating to you or anyone else; for example your name or anyone else’s name) in any content that you post, upload, input or submit (“post”), or in any information that may be visible to other users (including in any username you create) (see our Acceptable Use Policy).
We only seek to collect personal information from and about you which is necessary for you to use the your2050 Platform and this will not be made public. This includes:
1. Information you give to us
2. Information your Private Community Subscriber gives to us
3. Information we collect when you visit or use the your2050 Platform
4. Information provided by third parties
You may give us personal information:
As a Public Community User or a Private Community User:
As a Private Community User, your Private Community Subscriber may give us information about you. Your Private Community Subscriber must provide us with your e-mail address and the name of that Private Community Subscriber.
Each time you visit or use the your2050 Platform, we may collect the following:
When you visit or use the your2050 Platform, we may receive information about you from third parties (including Ambidect Limited, who provide us with software development and support services, and Microsoft Azure, who provide us with cloud hosting services).
We only seek to process personal information which is necessary for you to use the your2050 Platform (see INFORMATION WE COLLECT (INCLUDING WHEN AND HOW WE COLLECT IT). The information we process depends on the context of your interactions with us and with the your2050 Platform. It may also depend on the privacy settings you select (for example with regard to the technical information we collect about your device). You may choose not to provide or allow us to collect certain information, but if this is the case, you may not be able to use the your2050 Platform.
Learn more below about how we use your information and what our legal basis is for using it as a:
| Public Community Users | ||
| Type(s) of personal information we process | Why we process this personal information | Our legal basis for processing this personal information |
Email address Password | To help us to identify you and your Public Community user account | To allow us to perform our obligations under our User Terms |
| Information in any feedback, comments or complaints you make or provide about the your2050 Platform | To deal with any enquiries, correspondence, concerns or complaints | To enable us to pursue our legitimate interests to:
|
Information we collect when you visit the your2050 Platform, as follows:
| To conduct internal operations, including data analysis, testing, research, statistical purposes and troubleshooting. To ensure that content on the your2050 Platform is presented in the most effective manner for you and for your device. To analyse traffic to the your2050 Platform. As part of our efforts to keep the your2050 Platform secure and to prevent fraud. | To enable us to pursue our legitimate interests to:
|
| Private Community Users | ||
| Type(s) of personal information we process | Why we process this personal information | Our legal basis for processing this personal information |
| Email address | To enable you to be invited to create a user account for your Private Community | To enable us to pursue our legitimate interests (and the legitimate interests of your Private Community) to allow you to use your Private Community |
Email address Password | To help us to identify you and your Private Community user account | To allow us to perform our obligations under our User Terms with you |
| Information in any feedback, comments or complaints you make or provide about the your2050 Platform | To deal with any enquiries, correspondence, concerns or complaints | To enable us to pursue our legitimate interests to:
|
Information we collect when you visit the your2050 Platform, as follows:
| To conduct internal operations, including data analysis, testing, research, statistical purposes and troubleshooting. To ensure that content on the your2050 Platform is presented in the most effective manner for you and for your device. To analyse traffic to the your2050 Platform. As part of our efforts to keep the your2050 Platform secure and to prevent fraud. | To enable us to pursue our legitimate interests to:
|
As explained in INFORMATION WE COLLECT (INCLUDING WHEN AND HOW WE COLLECT IT), we do not wish to collect (and further process) any personal information in content that you post, or in information that may otherwise be visible to other users.
It is your responsibility to ensure that you do not include any personal information in such content and information.
However, to the extent that the content or information you post to the your2050 Platform does include personal information (in contravention of our User Terms and Acceptable Use Policy), we may delete or remove that personal information if another user reports it to us or otherwise brings it to our attention. We do so to enable us to pursue our legitimate interests to ensure the your2050 Platform is used properly, to protect the anonymity and rights of our users and to prevent or minimise our potential legal claims brought by third parties.
We may process any personal information that you post in other ways (including unwitting processing of such information). We do so to enable us to pursue our legitimate interests to continue to provide the your2050 Platform to our users so that we can perform our obligations under our agreements with them.
See our User Terms for further action we may take if you do not follow our rules regarding personal information.
More about the information we use and why
Where we have a legal basis to use your personal information (as we have described above), this Policy fulfils our duty to process personal information transparently, and helps us to do so fairly and lawfully and in a manner that you would expect given the nature of our relationship with you, by giving you appropriate notice and explanation of the way in which your personal information will be used.
If you have any questions or require any further information regarding our use of personal information please contact us (see HOW TO CONTACT US).
We may share your personal information as is necessary with selected third party service providers, and other companies within our group that support us in the performance of the activities set out in the tables above. See below for more details.
We require all our third party service providers and other companies within our group to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third party service providers to use your personal information for their own purposes and we only permit them to process your personal information for specified purposes in accordance with our instructions.
We may also need to share your personal information with a regulator or otherwise to comply with the law or to respond to valid legal process, including from law enforcement or other government agencies.
If, in contravention of our User Terms and Acceptable Use Policy, you include personal information in the content or information you post to the your2050 Platform, you acknowledge that we may unwittingly share that personal information with other users.
Why might you share my personal information with third parties?
We may share your personal information with third parties where it is necessary to provide the your2050 Platform to you, where required by law (as above), where you have not followed our rules regarding personal information (as above), or where we have another legitimate interest in doing so that is not overridden by your interests and fundamental rights (for example, to operate and maintain the your2050 Platform).
We will share certain information about you with:
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal or reporting requirements. To decide the appropriate retention period, we consider the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorised use or disclosure of it, the purposes for which we process your information, and the applicable law.
In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you. Even if you request that we erase your information, we may still need to keep it (see YOUR RIGHTS) or may keep it in a form that does not identify you.
The following retention periods will apply, unless we inform you otherwise (or you request that we delete your personal information).
As a Public Community User or a Private Community User, we will delete your personal information within one year of the date on which your agreement with us under our User Terms ends for any reason. We may need to keep certain information (for example, your email address and the email address of your Private Community Subscriber (if applicable)) for a period of seven years from the date on which your User Terms end for archive, administrative or legal reasons.
Please contact us if you would like further details on how long we retain your information (see HOW TO CONTACT US).
Microsoft Azure does not use servers outside the European Economic Area/or the UK as part of it’s hosting of the your2050 platform. There are no transfers of users’ personal information outside of the European Economic Area/or the UK (Which might include another party accessing such information overseas, for example).
We do not knowingly collect information from anyone under the age of 16. You should not visit the your2050 Platform or create a user account if you are under the age of 16. If you become aware that your child or any child under your care has provided us with information without your consent please contact us (see HOW TO CONTACT US).
We have put in place (and require anyone we share your information with to put in place) appropriate measures to protect the security of your information.
In addition, we limit access to your information to those of our employees, contractors and other third parties who have a business need to know.
You should be aware that the transmission of information via the internet is not completely secure. Although we will do our best to protect your information, we cannot guarantee the security of the information transmitted to the your2050 Platform or by email; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access or inadvertent disclosure.
You have the right under data protection laws to access personal information held about you, subject to certain conditions, and to request its rectification or deletion.
If you would like to access or amend the personal information which we hold about you, or if you would like us to stop using your personal information, please contact us (see HOW TO CONTACT US).
To learn more about the rights you may have in relation to your personal information see YOUR RIGHTS.
By law you have the right to:
request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it. We will need you to prove your identity before we release any personal information to you;
request correction or erasure of your personal information (unless we have the legal right to retain it). You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below);
object to processing of your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes;
request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it;
request the transfer of personal information that you have provided to us to another party;
change your information processing preferences at any time.
You should be aware that if you ask us to stop processing your personal information in a certain way or to erase your personal information, and this type of processing is necessary for you to use the your2050 Platform, then you may not be able to continue to use the your2050 Platform.
If you want to exercise any of the rights listed above, please contact us (see HOW TO CONTACT US).
No fee usually required to access your personal information
You will not normally have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is manifestly unfounded or excessive. Alternatively, in such circumstances we are entitled to refuse to comply with the request.
What we may need from you
We may need to request specific information from you to confirm your identity and verify your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
We will not send you any marketing messages and will not provide your personal information to any third parties for marketing purposes.
The your2050 Platform may contain links to other websites. This Policy only applies to the your2050 Platform so when you link to other websites you should read their own privacy policies.
We keep this Policy under regular review and will post any updates on this webpage, without notifying you. This Policy was last updated in February 2019.
your2050 is the data controller in respect of your personal information and is registered with the UK Information Commissioner’s Office.
To contact us, please email report@your2050.org
Reporting personal information on the your2050 Platform to us
We do not monitor any user content which has been posted on the your2050 Platform. However, please contact us at report@your2050.org to report any personal information about you or anyone else which has been posted so that we can delete or remove it (see our User Terms).
If for any reason you are not happy with the way that we have handled your personal information please contact us at report@your2050.org. If you are still not happy, you have the right to make a complaint to the Information Commissioner’s Office see: https://ico.org.uk/global/contact-us/.
